Administrative Assistant [NPAD-15]
American Civil Liberties Union
National Political Advocacy Department, New York, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The ACLU seeks applicants for a full-time Administrative Assistant to support the advocacy and field teams. The position is based in New York, NY.
The ACLU is one of the nation’s largest advocacy organizations, though it is better known for its success in the nation’s courtrooms. The National Political Advocacy Department (NPAD) was created in 2015 to strengthen the work of the ACLU at the federal, state and local levels of government. This new department is harnessing the political power that comes from having more than one million members and supporters, as well as affiliates in every state. By organizing grassroots lobbying and issue campaigns using modern tactics, the ACLU seeks to achieve change as profound in the legislative arena as it has accomplished through the courts.
The NPAD includes the ACLU federal office in Washington, DC and staff based in both New York and Washington, DC who support grassroots advocacy efforts and advocacy campaigns. Advocacy staff advises affiliates on policy, draft bills and talking points, design lobbying and issue campaigns, and provide advice on methods of public education and coalition building. Grassroots organizers mobilize ACLU volunteers for campaigns through ACLU’s “People Power” effort and also try to build long term power through the ACLU membership.
ROLES AND RESPONSIBILITIES
- Provide administrative support to the New York-based advocacy and field teams.
- Perform general clerical and administrative duties including processing invoices, tracking expenses, preparing expense reports, data entry, ordering supplies, and other general administrative tasks as assigned.
- Handle travel arrangements for staff.
- Prepare, proofread, and edit typed documents.
- Draft correspondence and other materials as requested; respond to written and verbal inquiries.
- Schedule meetings, conference calls and webinars; prepare relevant materials and provide logistical support.
- Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
EXPERIENCE AND QUALIFICATIONS
- 2-3 years of administrative work experience preferred.
- Must take initiative, be highly organized, and detail-oriented.
- Possess strong interpersonal skills, excellent communication skills and the ability to work well in a fast paced environment.
- Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
- Demonstrated ability to work independently, as well as within a team.
- Experience with Concur or other similar travel and expense reporting system is preferred.
- Commitment to the mission of the ACLU.
Salary for this position is $49,486. Generous benefits package provided.
HOW TO APPLY
Please send a cover letter and resume to: hrjobsNPAD@aclu.org. Reference [NPAD-15] in the subject line. Please note that this is not the general ACLU applicant email address. This email address is specific to the National Political Advocacy Department. You will receive an automatic response that acknowledges the submission of application materials.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact:email@example.com. Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”