The ACLU of Arizona—a leader in the fight against mass incarceration, voter suppression, discrimination in public education, and threats to LGBTQ equality and immigrants’ rights—is seeking a full-time Deputy Director to lead and manage its internal, day-to-day operations and help us create an equitable and inclusive workplace that is aligned around our short- and long- term programmatic and organizational goals. The ideal candidate is a highly relational leader with strong management skills, strategic focus and operational efficiency, who has a solutions-oriented mindset and a passion for developing strong teams and leaders. The Deputy Director will focus primarily on internal management and oversight of human resources and personnel matters ranging from recruiting, hiring and onboarding to creating a culture of accountability and facilitating a collaborative workflow among all of our departments.
The Deputy Director will partner with the Executive Director in essential internal leadership activities (human resources, board development and office administration), freeing up the Executive Director to focus on external matters such as fundraising, community/media outreach and coalition building and partnerships. The Deputy Director is a permanent position based in our Phoenix office. The Deputy Director will serve on Arizona’s leadership team, report to the Executive Director and directly supervise the Finance Director, Office Manager, and Development Director.
What the Deputy Director Does:
Hiring and Management:
- Manage the recruitment, hiring, orientation and onboarding process for all positions in partnership with senior leadership team, including drafting job descriptions, outlining interview questions, and screening candidates;
- Handle all staff personnel issues keeping the Executive Director apprised;
- Develop new systems for staff performance evaluation, feedback, and compensation to ensure adequate development, retention and career progression and conduct periodic salary surveys as needed;
- Lead organizational efforts to build a race equity culture, including identifying best practices and developing new policies or improving existing ones;
- Serve as a mentor and coach for a diverse and growing staff;
- Provide direct supervision for managers who lead key programmatic areas, including supporting members of the senior leadership team to ensure the timely completion of staff evaluations and work plans;
- Work with the Finance Director to oversee the management of employee payroll and benefits programs, vacation and sick leave records, and personnel records;
- Oversee the development of the employee handbook and make changes to personnel policies as necessary;
- Oversee the development and/or updating of staff on-boarding, orientation, and off-boarding materials, including personnel files;
- Maintain in-depth knowledge of legal requirements related to HR, reducing legal risks and ensuring regulatory compliance;
- Manage staff training/development program;
- Identify and work with internal Board and staff committees, external HR consultants and attorneys on special projects as needed.
Project Management, Goal Setting and Alignment:
- Assist the Executive Director in developing an annual goal setting process that brings together important stakeholders and helps drive decisions based on progress on goals, current and projected results;
- Create greater alignment and clarity around shared and individual goals and responsibilities by tracking and sharing progress on goals and metrics regularly throughout the year;
- Oversee large, often cross-functional, organization-wide projects or initiatives;
- Ensure work is coordinated strategically across departments, fits within the strategic plan, and that staff members provide regular reports;
- Facilitate communication between departments through regularly scheduled meetings; and
- Propose the creation of new systems and processes to streamline operations.
- Support the Executive Director in recruiting and onboarding prospective Board members;
- Work with Executive Director, Finance Director and Office Manager to ensure committees have clear goals and are meeting regularly to execute them;
- Assist Board members with the Board’s governance and strategic planning functions by helping to identify areas where leaders should direct their focus, collecting data from across the organization, such as financial updates or program outcomes, and creating dashboards that lay out the information in a concise and clear format;
- Prepare reports to Board, staff and national office as necessary.
Organization Building & Office Administration:
- Identify best practices and improve internal systems with an eye toward future needs and budget realities;
- Supervise and work with Office Manager to manage office operations, including overseeing office space changes, purchases of equipment, supplies and furniture;
- Supervise information technology service providers to ensure reliable and efficient use of computers and other technology.
Qualifications: Our “must haves”
- Bachelor's degree plus at least five years of experience in non-profit operations and management, including experience overseeing human resources functions and in implementing and executing short- and long- term plans across teams;
- Demonstrated supervisory and management experience and the ability to lead and motivate a diverse group of stakeholders, including staff and lay leaders, in a busy, sometimes stressful and fast-paced environment;
- A self-starter with experience managing multiple deadlines and projects;
- Excellent computer skills, including proficiency with accounting or financial management software, Microsoft Office Suite, and fundraising databases, as well as the ability to learn new programs;
- Excellent written, oral, and digital communication skills; a “quick study” on an array of issues and the ability to synthesize, analyze and articulate legal concepts and other complex issues to a wide variety of audiences;
- Demonstrated understanding and knowledge of and commitment to civil liberties, civil rights, and the ACLU of Arizona's mission;
- A commitment to race, equity and inclusion; a personal approach that values the individual and respects differences of race, ethnicity, age, gender, sexual orientation, religion, ability and socioeconomic circumstance, and able to work with diverse individuals within the organization and broader community; and
- Some weekend and nighttime work required, as well as occasional travel.
Essential Mindsets & Approaches to the Work:
- Excellent organizational and problem-solving skills;
- Strong self-motivation; ability to meet tight deadlines; adaptability; attention to detail
- Commitment to developing future leaders for the ACLU;
- Self-confidence demonstrated in a willingness to take risks, make mistakes, acknowledge and learn from them, and keep on task;
- Ability to work collaboratively with diverse communities and people;
- Ability to motivate teams, provide clear direction, delegate well, hold people accountable and assume ultimate responsibility;
- Strong interpersonal and communication skills;
- Well-developed sense of humor and compassion; and
- Flexibility and willingness to learn new tools, technology, and resources.
Compensation and Benefits
The ACLU-AZ offers a generous and comprehensive compensation and benefits package, commensurate with experience, and competitive with public interest salaries. Benefits include three weeks paid vacation; 100%-employer paid medical and dental insurance, life and long-term disability insurance; 401(k); and twelve paid holidays. This position is full-time, salaried, and exempt under the Fair Labor Standards Act.
Please submit a letter of interest, resume, and three professional references including their email, phone and relationship to you. Send electronic materials to Office Manager, Beth Thomson-Gorman at: email@example.com and please reference “Deputy Director” in the email subject line. You can submit hard copies to ACLU of Arizona, Re: Deputy Director, P.O. Box 17148, Phoenix, AZ 85011. Please indicate in your cover letter where you found this job listing.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions. We encourage applicants with disabilities who may need accommodations in the application process to contact: firstname.lastname@example.org. Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
Applications will be reviewed beginning February 22, 2019 and accepted until the position is filled, at which time announcement will be removed from our website: www.acluaz.org/careers
About the ACLU
With ACLU affiliate offices in all 50 states, Washington, D.C., and Puerto Rico, the ACLU fights tirelessly in the courts, legislatures, and through community engagement to ensure that all individuals’ rights are protected. We are a passionate, highly motivated group of lawyers, public policy experts, lobbyists, community organizers, and fundraisers, and we’re looking for exceptional talent to join our team.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.
ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU of Arizona comprises two separate corporate entities, the American Civil Liberties Union of Arizona and the ACLU Foundation of Arizona. Both the American Civil Liberties Union and the ACLU Foundation of Arizona are statewide organizations with the same overall mission; they share office space and employees. The ACLU of Arizona has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU-AZ.”