Gift Planning Coordinator [DEVF-115], Development, NY

National Offices, New York, NY
New York
December 5, 2018

Gift Planning Coordinator [DEVF-115]
American Civil Liberties Union Foundation

Development Department, NY


For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction. 

The Development Department of the ACLU’s National office in New York City is seeking applicants for the full-time position of Gift Planning Coordinator.



The Gift Planning Coordinator will provide support to a rapidly growing Gift Planning Department and will report to the Deputy Director of Gift Planning. This position is key to managing the workflow of the marketing and stewardship team and will have direct contact with donors.



  • Coordinate initial response for donor inquiries from mail, email, and phone, which includes generating information packages, liaising with Member Services, and assigning necessary follow-up for Associate Directors
  • Coordinate response to life income gift requests by creating proposals from planned gift software, and assembling and mailing donor cultivation materials
  • Generate life income gift contracts, which includes direct follow-up with donors, liaising with internal departments and outside consultants, and ensuring the prompt processing of checks and executed contracts
  • Track individual donor activities; maintain and update donors’ gift records in the database; maintain donors’ electronic and paper files
  • Assist the Associate Manager, Gift Planning with the coordination of the Gift Planning direct mail and DeSilver Legacy Society portfolios, which includes task and activity assignments, donor cycle management, and data hygiene
  • Assist the Deputy Director and Associate Directors of Gift Planning with special projects, stewardship coordination, and direct mail as needed 
  • Assist local affiliate offices with Gift Planning questions and requests for materials. Update and manage the PG information available on the ACLU intranet
  • Conduct research on donors and prospects as necessary in order to prioritize solicitation and stewardship activities
  • Serve as a point of contact for Gift Planning by managing incoming phone calls, opening and routing direct mail and monitoring three gift planning e-mail boxes
  • Demonstrate a commitment to diversity within the office; using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance
  • Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts
  • Handle other duties as needed



  • Bachelor’s degree
  • Minimum of two years’ experience required, preferably in fundraising or large nonprofit setting. Familiarity with and an interest in Gift Planning preferred
  • Excellent verbal and written communication skills, including a solid foundation in grammar, spelling, and proofreading
  • Excellent interpersonal skills and the ability to represent the organization to donors as well as interface with all levels of staff at the national office, local affiliates, and with volunteers while maintaining tact, diplomacy, and confidentiality
  • Must be motivated and a self-starter with the ability to manage multiple projects; superior attention to detail with strong follow-through 
  • Proficient in Microsoft Office, i.e. Word, Excel, Power Point, Outlook and Internet usage. Experience with fundraising databases. Salesforce experience a plus
  • Commitment to the mission of the ACLU



The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.



Please send a cover letter (with salary requirements), resume,  a relevant writing sample, and a list of three (3) references to:  Reference [DEVF-115 /ACLU] in the subject line.


Please indicate in your cover letter where you learned of this career opportunity.

Applications will be accepted until the position is filled.


This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.

ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

We encourage applicants with disabilities who may need accommodations in the application process to contact: Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”


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