Legal Administrative Assistant [HRP-01], Human Rights Program, NY

National Offices, New York, NY
New York
December 18, 2017


Legal Administrative Assistant [HRP-01]

American Civil Liberties Union Foundation

Human Rights Program, NY

For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.

The Human Rights Program (HRP) of the ACLU’S National office in New York City is seeking a Legal Administrative Assistant.

The ACLU Center for Democracy works to strengthen democratic institutions and values, including the values of government transparency and accountability, and to reinforce the United States’ commitment to human rights and the rule of law. The Center for Democracy houses the ACLU’s Human Rights Program, which works to ensure that the U.S. government complies with universal human rights principles in addition to the U.S. Constitution.

The Program uses human rights strategies to complement existing ACLU legal and legislative advocacy primarily in the areas of immigrants' rights, national security, women's rights, prisoners’ rights, criminal law reform, and racial justice. It conducts human rights documentation and related advocacy to combat human rights violations in the U.S., and it engages in advocacy and litigation before U.S. courts and international bodies, including the United Nations and regional human rights bodies (such as the Inter-American Commission on Human Rights).

The Legal Administrative Assistant is a full-time clerical position that provides support to the Human Rights Program team, attends regular staff meetings and has the opportunity to learn about strategies surrounding human rights framework.


  • Maintain professional and user-friendly office filing system.
  • Schedule meetings and conference calls, and prepare relevant material.
  • Answer telephones, screen calls and take messages.
  • Fax, copy, mail and complete other general administrative duties as assigned.
  • Prepare, proofread and edit legal and other documents.
  • Handle travel arrangements.
  • Conduct Internet and other factual research.
  • Provide administrative support for manager review of applications for intern positions.
  • Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers.
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
  • Perform other clerical duties as assigned.


  • Must have excellent organizational skills and be detail-oriented.
  • Proficiency in Microsoft Office Suite (i.e. Word, Excel, Outlook, etc.) and have experience with Internet research.
  • Strong communication and interpersonal skills.
  • Strong research and writing skills.
  • Must be able to work independently as well as within a team.
  • A demonstrated interest in international human rights framework is preferred. 
  • Commitment to assisting the ACLU in its mission to defend civil liberties and human rights.
  • Fluency in Spanish is preferred but not required.
  • Bachelor’s degree or 2 years related experience is preferred.


Salary for this position is $49,486. Excellent benefits package provided.


Please submit a letter of interest, a current resume, the names and telephone numbers of two references, and a writing sample to - Reference [HRP-01/ACLU-W] in the subject line. Please note that this is not the general ACLU applicant email address. This email address is specific to Human Rights Program postings. In order to ensure your application is received please make certain it is sent to the correct e-mail address. You can expect to receive an automatic response that acknowledges the submission of application materials.

Please indicate in your cover letter where you learned of this career opportunity.

Applications will be accepted until the position is filled.

This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction.  

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

We encourage applicants with disabilities who may need accommodations in the application process to Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”

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